How to Write a Recommendation Letter – Tips, Samples

A letter of recommendation is the formal document which specifies the qualities, characteristics, and capabilities of a person being recommended in terms of performing any specific task. It is used by many people on many different occasions. It is basically related to employment references, admission in higher institutions, scholarship eligibility and in many more cases. It is written by someone requesting to a particular person having some authority in the organization about a person for a particular kind of help. It provides information on who the person is, his/her connection with the person he/she is recommending, how they are qualified for the position, and the specific skills they have. It may be also used by different companies wanting to win contracts especially in the field of engineering, consultancy, industry, and constructions with regard to public procurement and tenders.


A reference letter should include these specific topics:

  • Task and responsibility of a person.
  • Duration of task and responsibility.
  • Employer’s attitude towards society.
  • Reasons for termination.
  • Person’s qualification, skill, abilities, intelligence, and creativity.
  • Position of author of reference letter



  • Academic Recommendation Letters.
  • Employment Recommendations (Career References).
  • Character References.



Writing recommendation letter does not have to be a back-breaking process. There are few standard things that you must mention as you give your endorsement for the candidate. A template can help to ensure that you are including all the significant points in your letter, so it is as effective and informative as possible. Following recommendation letter template shows the appropriate format for employment reference and educational purposes:

  • Writer address
  • Contact information
  • Name
  • Title
  • Company or institute name
  • Address
  • City
  • State, pin code
  • Date


It is only included when you are writing a personal recommendation letter (Dear Mr. Singh). Do not include salutation while writing a general letter, say a letter used in business correspondence when you do not have a specific person to whom you are writing.
Paragraph 1 – Introduction

It explains the main purpose of the letter, connection to the person you are referring, including how you know each other and for how long.

Paragraph 2- Details

It holds information about the candidate including qualification, skills, and information on how the candidate’s skills match the position they are applying for. It also includes a reason for your reference. Use phrases like “ strongly recommend” or “candidate has my highest recommendation” to fortify your recommendation. If necessary you can write information in more than one paragraph.
Paragraph 3- Conclusion
It contains an offer to provide additional information. Use the phrase like “ please feel free to contact for any additional information or clarification”.
Recommender name

Add a Comment

Your email address will not be published. Required fields are marked *